wedding journal

What questions to ask at a wedding venue. Picking a venue is probably one of the hardest parts of wedding planning. It sets the tone, the vibe, and often determines a lot of your wedding-day logistics. Are you dreaming of something romantic and classic? Rustic and laid-back? Chic and modern? Once you’ve figured out the vibe, you’ll still need to tackle the details.

What’s your budget? What’s included? What’s the rain plan? There are so many important questions to ask when you’re venue shopping, and I’m here to help you go in prepared.

Here are ten key questions to ask while touring wedding venues:

1. What is included in the venue fee?

This one seems simple, but it varies a lot from place to place. Ask about:

• Tables and chairs
• Linens or tablecloths
• Access to the ceremony site
• Set-up and breakdown
• Restroom facilities
  Some venues are full-service, while others are more DIY. Knowing what’s included helps you understand the true cost and avoid surprise expenses later on.

2. When can I arrive at the venue on the wedding day?

This is so important—especially if you’re doing a first look or want to get ready on-site. Many venues only allow access 1–2 hours before the ceremony, which can make timing tricky for hair, makeup, and getting dressed.

Also ask:

• Is early access available?
• Is there an additional fee?
• Can vendors arrive earlier than the couple?
  Knowing the timeline early helps avoid last-minute stress—and potentially having to book a separate getting-ready space.

3. What’s the rain plan for the ceremony?

Outdoor ceremonies are beautiful, but we know New England weather doesn’t always cooperate. Make sure you:

• See the indoor ceremony space in person
• Ask what the rain backup plan actually looks like
• Feel good about both options

I’ve photographed indoor ceremonies in beautiful spaces—but also in cramped rooms that clearly weren’t intended for that purpose. You deserve a beautiful Plan B.

4. How involved is the venue coordinator?

It’s common for venues to include a “coordinator,” but what they do can vary widely. Some are very hands-on, while others simply unlock the doors. Be sure to ask:

• Are they available before the wedding or just day-of?
• Will they create a timeline or coordinate with vendors?
• Do they help with set-up and breakdown?

Knowing exactly how involved your venue coordinator is will help you determine if you also need to hire a separate wedding planner or day-of coordinator.

5. What happens if we need to reschedule or cancel?

No one wants to think about postponing or canceling their wedding—but it’s important to know the venue’s policies just in case. Ask:

• What is the rescheduling policy?
• Are there fees or penalties involved?
• Is any part of the payment refundable?
• Can payments be transferred to a new date?

Having clear answers upfront gives you peace of mind and helps you feel more secure about your investment.

6. Is there a food and beverage minimum?

Some venues require you to meet a certain dollar amount in catering or bar service to book the space. This can greatly impact your overall budget. Be sure to ask:

• What is the food and beverage minimum?
• Does it vary by day of the week or season?
• What happens if we don’t meet the minimum?

Knowing this helps you plan your guest list and catering choices accordingly.

7. Can we bring in our own caterer or vendors?

Vendor flexibility is huge—especially if you have a favorite caterer or want to bring in specific rentals or dessert options. Some venues only allow vendors from a preferred list, so ask:

• Can we bring in our own caterer, baker, or bartender?
• Are there any fees or restrictions for using outside vendors?
• Do you have a required or preferred vendor list?

Understanding vendor policies early will help you avoid disappointment down the line and ensure your wedding reflects your vision.

8. Are there any restrictions we should know about?

Every venue has rules to keep things safe and beautiful, but it’s important to know what’s allowed and what’s not. Ask about:

• Sparkler exits or other special send-offs
• Use of lit candles or open flames
• Noise curfews or restrictions on music
• Decorations or confetti policies

Knowing the restrictions upfront helps you plan your celebration without surprises.

9. Can we take photos anywhere on the property?

Photos are a huge part of your wedding day memories, so ask about access:

• Are there areas off limits to photos?
• Are certain spots restricted during events?
• Is there permission needed for drone photography or special equipment?

This way you can plan your photo timeline and make the most of the venue’s best backdrops!

10. How many people can the venue accommodate and when is the final headcount due?

Knowing the venue’s capacity ensures your guest list fits comfortably and meets any fire code requirements. Also, ask:

• What is the maximum number of guests allowed?
• When do you need to provide the final headcount?
• Are there any penalties for changes after the deadline?

Getting this info early helps with planning invitations, catering, and seating arrangements smoothly.

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This list could honestly go on and on, but I don’t want to overwhelm you! I believe these 10 questions are some of the most important to ask when touring wedding venues. Once you’ve found the perfect venue and locked it in, you might be starting to research other vendors—including your wedding photographer. If that’s the case, you can check out my blog on what to ask your wedding photographer here to keep your planning on track!

Ready to Chat?

Planning your wedding is exciting and I’d love to help capture your special day! If you have any questions about wedding photography or want to check my availability, don’t hesitate to contact me here.

Arianne & George’s Waverly Oaks Wedding

Arianne and George had the most beautiful day at Waverly Oaks. With the perfect mix of gorgeous fall weather, a stunning location, and the love of their closest friends and family, everything came together effortlessly. Waverly Oaks Golf Club provided the ideal backdrop for a celebration that felt relaxed, joyful, and full of heart.

Engagement Photos

I first met Arianne and George the winter before their wedding for their engagement session. They chose a new location for me in Boston, one that was extra special because it’s where they got engaged. From the moment I met them, it was clear how much love and respect they have for each other. It all felt so natural and effortless. I remember one moment in particular: I asked them to pretend I wasn’t there and just enjoy being together. Without hesitation, George started twirling Arianne and dancing with her, something they love to do at home. It was pure joy and so authentically them.

Getting Ready

Fast forward to their wedding day in October. We started the morning at a nearby hotel for getting ready photos. Everything was so smooth and organized, thanks in large part to Arianne, who is incredibly on top of things, and her amazing bridal party and mom, who were beyond helpful. They had everything laid out and even reserved a separate room free of hair and makeup products so we had a clean, clutter-free space for photos.

I can’t stress this enough. Assigning tasks to your bridal party really makes the day easier. Because they were so prepared, I was able to start with flat-lay photos in that clean space. Not only did they have gorgeous details ready for me to photograph, but their florist (thank you @texturefloraldesign) also provided the most stunning floral accents. It made such a difference and truly elevated the entire gallery.

Some of the beautiful details

First Look, Private Vows & Portraits

Arianne and George chose to do a first look and share private vows before their ceremony, and honestly, it’s one of my favorite parts of the day. Even with two photographers and two videographers present, it still felt incredibly intimate. They were completely focused on each other and those quiet, emotional moments before becoming husband and wife.

After their first look, we moved right into portraits. While we did more photos later in the day, this gave us a beautiful variety and helped the timeline stay relaxed. We also took advantage of this time to do wedding party and family photos. One of the best parts of doing a first look is that you get to spend more time with your soon-to-be spouse, shake off some of those pre-ceremony nerves, and get all the formal photos done early. That way, after the ceremony, your wedding party and family can head straight to cocktail hour, and you can take a few more photos and get a minute to breathe!

Ceremony

The ceremony was held outside at Waverly Oaks, just as the sun began to set, and the lighting was absolutely beautiful. There was a soft golden glow over everything, creating the most romantic atmosphere. Arianne looked radiant as she walked down the aisle, and even though she and George had already seen each other during their first look, the emotion on their faces made it feel like they were seeing each other for the first time all over again.

Their ceremony was filled with so much love and joy, and they ended it with the best dip kiss I’ve ever seen. It was such a fun, cinematic moment that perfectly captured their energy as a couple. Everyone was cheering, and you could just feel how happy and present they were in that moment.

Sunset Photos

After the ceremony, we took full advantage of the setting sun to capture those dreamy golden hour portraits. We hopped on a golf cart and explored a few beautiful spots around the property before heading back up to the venue to finish the rest. The sunset did not disappoint, it gave us the softest, most magical light, and Arianne and George looked absolutely stunning. It was such a peaceful, fun moment for them to soak everything in before heading into the excitement of the reception.

Reception

By the time the reception began, everyone was ready to celebrate. The evening kicked off with a beautiful first dance, followed by two sweet dances with their moms that had everyone smiling. One of the most touching moments was a surprise anniversary dance dedicated to Arianne’s aunt and uncle—who now share a wedding anniversary with them. It was such a thoughtful gesture and had the whole room cheering.

From there, the dance floor stayed full all night. The kids especially brought the energy, showing off their best moves and keeping the party going strong. It was the perfect end to a day filled with love, laughter, and unforgettable moments.

Arianne and George’s wedding at Waverly Oaks was such a beautiful reminder of why I love what I do. From emotional vows and golden hour portraits to thoughtful details and nonstop dancing, their day was filled with so much joy and intention. It was truly an honor to be a part of it.

Vendor Team:

Photographer – @daniellelittlesphoto
Venue – @waverlyoaksgc
Dress – @chryssiesbridal
Suits – @menswarehouse
DJ – @benwayentertainment
Florist – @texturefloraldesign
Make-up & hair – @dropdeadgorgeousri
Videographer – @ez.videoproductions
Desserts – @montiliosweddings
Invitations – @minted
2nd shooter – @photosbyarlinda

If you’re planning your own wedding and are looking for someone to document it with care, attention to detail, and a personal connection, I’d love to chat. You can get in touch through my contact page or send me a message on Instagram @daniellelittlesphoto. Let’s create something beautiful together.

Keywords: MA weddings, wedding photographer, MA wedding photographer, NH weddings, Waverly Oaks Wedding, wedding portraits, Waverly oaks golf club

Looking for an 8 hour wedding photography timeline with no first look? I’ve got you covered! Planning your wedding day can feel overwhelming, but having a structured timeline can make everything flow smoothly. If you prefer to wait until the ceremony to see your partner, this timeline ensures all the key moments are beautifully documented while keeping your day stress-free. I’ve used this template year after year to help my couples enjoy a seamless and memorable wedding day.

8-Hour Wedding Timeline with no first look

1:00 PM – Coverage Begins & Detail Shots

Your photographer will start by capturing all the gorgeous details—your dress, rings, invitations, shoes, and any sentimental items. Candid moments of you and your wedding party getting ready will also be documented.

1:30 PM – Hair & Makeup Need to Be Done

Hair and makeup should be fully completed by this time so everyone is ready for portraits.

2:00 PM – Bride + Bridesmaid Getting Ready

Bridesmaids in their dresses, final makeup touch-ups, and those beautiful pre-ceremony moments happen now.

2:30 PM – Bride + Bridesmaid Portraits

The bride and her bridesmaids take portraits together while everyone is fresh and ready.

3:00 PM – Groom + Groomsmen Getting Ready & Portraits

The groom and groomsmen prepare for the big day, with candid and posed portraits captured.

4:00 PM – Photograph Ceremony & Reception Space

The photographer captures the beautifully set ceremony and reception space before guests arrive.

4:30 PM – Ceremony Begins

Time to say “I do!” Your photographer will capture the processional, vows, ring exchange, first kiss, and all the little moments in between.

5:00 PM – Cocktail Hour & Portraits

While guests enjoy cocktails and appetizers, the bride and groom take newlywed portraits, along with wedding party and family photos.

6:00 PM – Reception Begins

Your reception officially kicks off!

6:05 PM – Entrance, First Dance & Toasts

Your grand entrance, followed by your first dance and heartfelt toasts.

6:30 PM – Dinner

Time to enjoy a meal with your loved ones.

7:15 PM – Dinner is Served

Guests begin eating while the couple relaxes and enjoys the moment.

7:10 PM – Special Dances, Cake Cutting & Dancing

Parent dances, cake cutting, and the dance floor opening up for celebration!

7:30 PM – Sunset Photos

A golden hour session to capture dreamy, romantic portraits.

8:00 PM – Toasts, Special Dances & More Dancing

A few final toasts, parent dances, and the party officially kicks off!

9:00 PM – Coverage Ends

Final moments captured before wrapping up your photography coverage.

Why This Timeline Works

This 8 hour timeline with no first look ensures that every special moment is documented while keeping a natural flow to your day. By waiting until the ceremony to see each other, the excitement builds for that unforgettable first moment down the aisle.

Need a customized timeline? I’m here to help! Let’s craft the perfect schedule for your special day.